Planning an outdoor tent event comes with a swarm of questions… While the most popular being, “How much does it cost to rent a party tent?” You can expect to pay anywhere from $200 to $500 for a smaller party tent, while some tents can range from $600 to $2,000. In short, the cost of your party tent will depend on a variety of factors.
We’re going to breakdown all of the costs you should be aware of, so you can better understand if you’re overpaying for your party tent.
Article Shortcuts
Tent Rental Costs Based On Size and Style
The first and most obvious cost we’re going to breakdown is the cost of the tent rental itself. Depending on the rental company you’re considering, you should have a large variety of party tent rentals to choose from. The fastest way to determine the right tent to rent, is to answer a few questions below to eliminate a majority of options that aren’t a good fit.
- How many people are you expecting? (A tent for 30-50 people can range from $250 – $500 where a tent for 150 people can cost upwards of $1,500)
- What are you using the tent for? (Just shade and rain coverage will require a smaller tent than if you’re having seating, food, dance floor, DJ, bar, etc)
- Is the tent going on grass or asphalt? (This will determine the type of tent you rent, pole vs frame. Check out this article to learn more about the difference between a pole tent and frame tent)
- Lastly… when is your date of event? (Sometimes, you can catch great deals if your event is during the “off-season”)
Tent Installation Costs
Every event rental company is different. You’ll want to carefully review your quote to determine if the rental company is charging extra for installation or not. Our company (Dreamers Event Rentals) factors the cost of installation into the rental. Therefore, we do not charge extra for installation.
Another installation cost to look out for is whether the installation is considered “standard” or if there are any added costs for a variety of things such as an excessive walk to installation area due to not having direct access, requiring any special accommodations in order for the tent to fit (i.e. cutting down tree branches), etc. If you don’t notify your rental company of these things in advance, it’s very common that this will result in some unexpected added costs. (as they should because it is requiring more labor/time).
To wrap up installation costs, you’ll want to decide if your tent can be secured by stakes or not. If your rental company cannot stake into the ground to secure the tent, most companies will charge an extra fee for concrete weighted blocks. This is also common.
Tent Add-Ons You Should Consider
Do NOT assume that your tent rental includes sidewalls, lights, A/C or heating. These are all considered tent accessories and they can be provided for an additional cost. Not every client will want/need every tent add-on available. Therefore, almost every rental company will offer these as an add-on item if you’d like them.
The size/style of your tent, paired with the weather conditions will likely determine how many tent accessories you’ll need.
For example, if your event is in October then the weather can be a bit unpredictable. Suppose you’d like to have a heated tent but the weather is forecasted for 60 degrees. Now suppose the temps are estimated to be 35 degrees (for whatever reason in October). This may change the amount of heaters and sidewalls that you’d want/need to rent.
The best advice we give our clients for trying to predict the weather? Depending on the date of event, we recommend you rent partial coverage. For example, if you want to rent sidewalls to help prevent the rain… Cover half of your tent at the time of reserving instead of the entire tent.
Here’s Why: You’ll likely still have to pay for the sidewalls whether you use them or not. So if you end up not needing them, you’re wasting money. Whereas if you do need them (or even more), then it is much easier to rent a few extra walls versus trying to rent a bunch of sidewalls last minute. While you also aren’t wasting any money if you end up not wanting all of the sidewalls you’ve reserved.
Get Help Choosing The Right Tent Rental
We hope you found this article helpful. But if you want more help by getting our recommendation on which tent rental is best for your event, contact our event professionals today. Dreamers Event Rentals is located at 12300 Owings Mills Blvd Ste 8 Reisterstown, Maryland 21136. Stop by or call us at 410-881-2227. For even faster assistance, fill out the short form below and contact us today and let’s celebrate together!
Everything You Need To Know About Having An Outdoor Tent Wedding
Wedding planning SUCKS! Well, maybe it doesn’t suck but it’s exhausting, right? Thanks for joining in on this article. We’re going to show you why need to consider a tent reception for your wedding. I’m going to help you find the perfect wedding reception without catching your credit card on fire from overpriced venues. The
Questions You’ll Want To Ask Your Wedding Vendor
Let’s start with a quick story that one of our clients shared with us recently which honestly is what inspired us to create this post. Our client could certainly tell this story with more passion and emotion but bare with me. Basically, just like any other bride; she was shopping around for her wedding dress.
5 DIY Ideas For Decorating Your Wedding Tent
Let’s get right into some of beautiful DIY decorating ideas for your wedding tent. You may need assistance on some of these ideas but they are definitely way cheaper to DIY versus paying someone to do it. Also, some of the stuff/supplies you’ll need is sold in local stores and definitely online which is also
5 Steps To Throw Your Child A Great Graduation Party Without Destroying Your House
FREE GIFT BELOW Click To See Your Gift! Is Money Tight This Graduation? READ THIS: First things first, you do NOT want your house destroyed like the picture to the right. When you’re planning a graduation party there is one major battle that almost every parent faces. Do everything yourself to save money and keep
When Should I Reserve My Rental Order?
Every order is different because every event is different. We’re going to give you some helpful insight that will help you determine when the best time to reserve your order is based on your type of event. There are a couple of reasons why reserving your order at the right time is important. Because the
What Size Tent Do I Need For 100 Guests?
20ft x 40ft HP Pole Tent At McDaniel College Choosing the right tent rental size for your event can be challenging if you’re a first-time renter. While there is no right answer here, this article will cover everything you need to know when choosing the best tent size for 100 person size event. The number